Weekly Sales and Inventory Report Template for Retail Stores
A compact weekly report for sports stores and small retailers that shows sell-through, best and worst sellers, and what to reorder, prepared from your POS export each week.
For an independent store, noticing patterns a week earlier can prevent avoidable stockouts — which sizes are moving, which brand is stalling, what needs a reorder before the supplier's cutoff. That signal is already sitting in your point-of-sale export. The hard part is turning it into a report often enough to act on, while you are also running the floor.
A weekly report becomes repeatable once it has a fixed shape and a fixed source. Then an assistant can prepare the first pass each week, and your time goes to the reorders and markdowns it surfaces.
What belongs in a weekly retail report
Keep it to a page you will read on a Monday:
- Sales summary: total sales, transactions, and average basket for the week, against the prior week.
- Top and bottom sellers: best-selling items or categories, and the slow movers, with units and revenue.
- Inventory to reorder: items below their reorder point, flagged against supplier lead time.
- Aging stock: what has sat longest, as candidates for a promotion or markdown.
- Category or department view: for a sports store, footwear vs. apparel vs. equipment, so a soft category is obvious.
Build a source map first
Every number needs a named home so the report can run without you rebuilding it.
| Report item | Source | Owner | Freshness rule |
|---|---|---|---|
| Sales and transactions | POS export | Owner or manager | Through week end |
| Units on hand and age | Inventory export | Buyer | Reconciled weekly |
| Reorder points and lead times | Inventory or supplier list | Buyer | As set; note changes |
| Notes on promotions | Staff notes | Manager | From the week |
The map also prevents a common error, where a markdown week looks like a demand spike because the report counted discounted units the same as full-price ones.
Set a cutoff and keep comparisons steady
Fix the period and cutoff — for example, "Cover last week, using the POS export pulled Monday morning." Then choose comparisons once and hold them: week-over-week for the operating read, and the same week last year for a seasonal store (back-to-school, ski season, holiday). Comparisons that shift each week bury the trend.
Turn exceptions into one line of commentary
The report points to where to look; a sentence says what the evidence shows:
Footwear sales fell 18% week over week. The staff notes tie most of the drop to two popular sizes selling out midweek with no replacement on hand. Whether overall demand softened is not established.
That names the movement, the comparison, the documented explanation, and the open question — without guessing.
A prompt for the weekly report
Use this as a starting brief:
Prepare the weekly retail report using the POS export and inventory export I select. Show total sales, transactions, and average basket against last week; the top and bottom sellers by units and revenue; items below reorder point flagged against lead time; and the oldest stock as markdown candidates. Group by department. Add one sentence of documented commentary for anything outside the usual range. Never invent a number or a cause. Deliver a one-page summary and a supporting spreadsheet to me for review.
Have it prepared in your inbox
You do not need another system to check. Deck runs as a scheduled task and sends one consolidated email to you — the summary and an attached spreadsheet — built fresh each week from the export you point it at. It reads that file read-only and can attach Excel, PowerPoint, Word, PDF, or CSV.
The same assistant handles the week's email from its own address: forward it a supplier line sheet or a customer question and a summary or a drafted reply in your voice comes back to you, without it ever logging into your mailbox — the day-to-day side is covered in how independent retailers keep up with supplier and customer email. Larger stores can link several addresses to one assistant and run it on their own domain, orders@yourstore.com instead of the default @agent.hellodeck.ai.
See business reporting automation for the recurring report workflow, and the KPI scorecard template to keep your metric set tight.
Get your Deck assistant and send last week's POS export with the outline above. Your own numbers are the fastest way to lock the report in place.
